Grade Review

At the end of each term and half-term, the Academic Standards Board reviews the academic records of all LSA students showing evidence of academic difficulty. The College uses five basic types of actions:

Action PendingAction Pending is assigned when a student's academic record for a term is incomplete and the student is in danger of completing the term with less than a 2.0 grade point average.

Action Pending is assigned when a student's academic record for a term is incomplete and the student is in danger of completing the term with less than a 2.0 grade point average. The transcript is reviewed again when final grades have been reported or after incomplete grades have lapsed. This review normally takes place during the fifth week of a student's next fall or winter term in residence. If all incomplete work has not been finished, or if it has been finished with grades that result in a grade point average below a 2.0, a student will be placed on Probation.

Special Action Pending is assigned when a student has an unusual number of incomplete grades. These students are required to meet with an Academic Standards Board member within the deadline specified in the notification letter to discuss their plans to complete the work. A student who fails to make this appointment could be disenrolled from the term.

Probation ActionsProbation is assigned to all students in the College whose term grade point average falls below 2.0 but whose deficit is not severe enough to justify suspension.

Probation is assigned to all students in the College whose term grade point average falls below 2.0 but whose deficit is not severe enough to justify suspension. Students are placed on probation whenever the term grade point average falls below a 2.0 during a term or half-term, regardless of the number of courses or credits elected or whether the cumulative grade point average remains above a 2.0.

Probation Continued is assigned when a student on probation has earned a term grade point average above a 2.0 but the cumulative grade point average of 2.0 has not yet been achieved. Probation Continued might also be assigned if a probationary student has a term average of exactly 2.0 or slightly below 2.0, so long as members of the Academic Standards Board feel that the student is making minimum progress toward fulfilling degree and program requirements.

Special Probation is assigned to students whose record leaves some question about whether immediate continuation in the College is advisable. These students are required to meet with an Academic Standards Board member within the deadline specified in the notification letter to plan appropriate course electives. A student who fails to make this appointment will be disenrolled from the term.

The conditions for a student on Probation or Probation Continued are that all courses in the ensuing term will be completed by the end of the term with a term grade point average greater than 2.0. Specific conditions of probation are stated in a letter notifying the student of the action taken by the College.

All students placed on probation are required to discuss their academic situation with an academic advisor or a member of the Academic Standards Board and to take advantage of College and University resources to assist them in improving their level of academic performance.

Raised Probation officially confirms that a student has completed a probationary term with better than a 2.0 grade point average and that a student's cumulative grade point average is at least a 2.0.

Suspension

The Board can suspend students after any term of enrollment, including the first; there is no automatic, one-term probation period before the Board will suspend a student from the College.  A term GPA close to or equal to 0.00 will cause the Board to place a suspend action on a student record, as will significant failure to achieve a GPA of at least 2.0 in the student’s declared major.  Thus, students may find themselves suspended after one term of very poor academic performance.  Academic suspension is not punitive; rather, it aims to prevent further damage to the student’s GPA. Students whom the Board suspends must remain out of registration for at least one Fall or Winter semester and then request readmission through a written petition that they must submit at least 6 weeks prior to the term they hope to return.   

The Board carefully reviews students’ academic records at the end of each semester in order to determine the appropriate academic action to take on them.  Records with poor or failing grades indicate that serious obstacles are preventing academic success, obstacles that students need to address before continuing their studies.  Suspension will allow students the time to confront these obstacles so that they may return ready to perform successfully and ultimately to graduate.  Board members are available to suspended students to help them plan their next best steps after learning about their suspension.

 

ReinstatementSuspended students are expected to be out of registration for at least one full fall or winter term following their suspension.ᅡᅠ Reinstatement is not automatic after that time; students must petition to be readmitted.ᅡᅠ

Suspended students are expected to be out of registration for at least one full fall or winter term following their suspension.  Reinstatement is not automatic after that time; students must petition to be readmitted.  When they feel they are ready to return, students should make an appointment with a member of the Academic Standards Board by calling (734) 764-0332. This meeting or phone appointment should take place at least eight weeks before the start of the desired return term. The purpose of this appointment is to discuss the factors that led to the suspension, talk about what the student has been doing while away, and consider academic plans. During this conversation, the Board member will provide guidance about writing the reinstatement petition. Petitions are due at least six weeks before the start of the desired return term and should include the following:

  • a thoughtful analysis of what went wrong before
  • evidence that past problems have been resolved or eliminated (or a strategy for managing ongoing issues)
  •  a description of how the student has used the time away
  • a viable academic plan for the student's remaining terms.

Students are strongly encouraged to complete academic work elsewhere during the suspension period; strong grades in such classes will greatly strengthen one's case for readmission. These students must consult with an LSA academic advisor or Board member before taking classes elsewhere, to make sure the courses are appropriate and transferable.

Relevant supporting documentation should be attached to all reinstatement petitions. Some examples of appropriate documentation are: statements from health care providers if academics were impacted by physical or mental health issues, transcript and/or instructor statements if taking classes elsewhere, letter from employer if working during suspension period, etc.

After reviewing the reinstatement petition, the Academic Standards Board will make a decision and will notify the student by e-mail.

Reinstatement after Suspension

  Students may be suspended from the College

  1. for incurring a significant honor point deficit in a single term or half-term,
  2. for failure to make satisfactory progress toward a degree, or
  3. for any other reason deemed sufficient under the policies of the LS&A Academic Standards Board.

Since first year students often experience problems adjusting to college, the Academic Standards Board maintains more liberal policies for them than for other students. As a general rule, unless there is a significant honor point deficit the first term, freshmen are placed on probation and are permitted a second term of enrollment to improve their level of academic performance. Similarly, transfer students are given special consideration unless the first term's work in residence shows marked inability to meet the academic standards of the College. However, there is no automatic, one-term probation period before a student may be suspended from the College.

 

DismissalStudents may be permanently dismissed from the College if the Academic Standards Board determines that continuation in the College is unlikely to lead to a degree.

Students may be permanently dismissed from the College if the Academic Standards Board determines that continuation in the College is unlikely to lead to a degree.