Romance Languages and Literatures Department

Grade Grievance Procedures for the Department of Romance Languages and Literatures
(Revised July 1992)

Any student in a course offered by the Department of Romance Languages and Literatures has the right to file a grievance against a grade he/she believes to be unfair. Grievances must be based on substantive grounds; merely disagreeing with the grade does not constitute grounds for a grievance. Grievances must be filed with the Department no later than the end of the sixth week of the first Fall or Winter Term in which the students is enrolled on the Ann Arbor campus following the term in which the disputed grade was assigned. Students wishing to invoke the departmental grade grievance procedure must take the following steps.

The student must confer with his/her instructor (and with the course supervisor in the case of multi-sectioned language courses) in an attempt to resolve the conflict. The Grade Grievance Officer will not pursue any grievance in which this step has not been taken. This requirement will be waived for upper-division and graduate courses taught by instructors who are not on campus during the term in which the grievance is filed or who are no longer employed by the Department of Romance Languages and Literatures.

If this first step fails to resolve the complaint, the student must write a letter to the Department Grade Grievance Officer in which the objections to the assigned grade are detailed. This letter will form the basis for the Grade Grievance Officer's investigation of the complaint. The faculty member against whom the complaint has been lodged will be shown the letter and will have the opportunity to respond. The student must be prepared to make available to the Grade Grievance Officer any written work from the course if requested. If the Grade Grievance Officer feels that the evidence presented points to possible unfairness on the part of the instructor, he/she will convene a Grade Grievance Hearing Committee, which will consist of the Grade Grievance Officer and one member of the departmental Executive Committee.

The decision of the Grade Grievance Officer or the Grade Grievance Committee can be appealed to the Department Chair. The appeal must be based on concrete objections to the procedures employed in the original grievance hearing or on the existence of substantial new and relevant evidence. Disagreement with the original decision does not by itself constitute sufficient grounds for appeal. All appeals must be filed in writing no later than two weeks after receipt of the written decision of the Grade Grievance Officer.

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