Governance

LSAIT is committed to providing services that will support the mission of the College of LSA and advance research and teaching.  The two formal mechanisms for input into the direction and strategy for LSAIT are the Faculty Advisory Committee and the IT Council.  

Faculty Advisory Committee

Overview

As part of our continued efforts to ensure we are aligning the information technology services we provide to the needs of LSA faculty, we will be chartering an LSAIT Faculty Advisory Committee in Q1 of 2013. The goal of the committee is to provide the mechanism and opportunity for faculty to provide direct input and guidance into shaping both College-wide and University-wide IT direction.

We have received approval from the Dean to move forward with this committee and have requested help from the Department Chairs and Directors in nominating prospective members for this committee. Being acutely aware of the many demands on our faculty, we are designing involvement to minimize time commitment while maximizing value of the time contributed. Agendas will include both updates on upcoming IT initiatives and ample opportunity for input into shaping future directions. Commitment will be one two-hour meeting each semester with a term of 1-2 years.

We are seeking members who represent diverse backgrounds, perspectives, and methodologies relative to how they leverage IT. In this sense, we are seeking members who represent ways in which IT is leveraged, as opposed to simply representing their department. Target size is roughly 6 faculty members.

Please check back here for additional information about the Faculty Advisory Committee as it continues to evolve.

Charter

Purpose

The LSAIT Faculty Advisory Committee is designed to provide the mechanism and opportunity for faculty to provide direct input and guidance into shaping College-wide and University-wide IT direction. While there are many benefits in a more centralized approach to IT delivery — such as greater depth of expertise, continuity of coverage, economies of scale, and more ready career path possibilities for IT professionals — a significant concern relates to maintaining of ability for the local departmental faculty and staff to influence and govern a more centralized support structure. This committee, in conjunction with the LSAIT Council (a representative group of departmental Key Administrators), is intended to mitigate this concern.

Scope

The scope of the LSAIT Faculty Advisory Committee includes input and guidance on all information-related services provided by the College. This includes desktop, research, instructional, web, administrative data, and infrastructure support. Further, through partnership with ITS (the University central provider of IT solutions), this committee will have the opportunity to provide input and guidance to University-wide IT concerns as they relate to LSA.

Committee Structure and Membership

An Associate Dean will chair the LSAIT Faculty Advisory Committee, with support provided by the LSAIT Senior Manager. Membership is invited from across the natural sciences, social sciences, and humanities. For departments with a computing committee, we extend the invitation for a member of that departmental committee to also serve on this College-wide committee, with the expectation that the individual will serve as liaison between the two committees. All committee membership is subject to approval from the respective department chair. We will limit membership to no more than one faculty member per department, and a total of no more than 15 faculty members. These limits are designed to enable a both small and representative group for productive and meaningful dialog. In addition to the LSAIT Senior Manager, the senior manager of LSA Instructional Support Services (ISS), manager of LSAIT Advocacy and Research Support, and a representative from ITS will be standing members of the committee. Other IT leadership will be invited as appropriate to specific agenda topics.

Meeting Structure

There will be one two-hour meeting of the committee each semester. Agenda will be structured to include both updates on IT initiatives as well as a forum for input on future IT directions.

Faculty Member Commitment

Members serve for two years with the opportunity at the end of that term to apply for additional two-year terms. Each year will include three or four committee meetings, at two hours each.

IT Council

Overview

LSA Information Technology (LSAIT) is in the process of undergoing significant change as we work toward greater alignment of our IT services to the College’s missions.  Additionally, campus-wide IT Rationalization efforts are enabling the provisioning of foundational IT capabilities more efficiency, making it possible for LSAIT to reinvest those savings in greater mission-focused services.  What will those additional services be?  What existing IT services should we change our level of investment in?  These are important governance questions that our re-vamped and re-envisioned Information Technology Council will play a significant role in addressing.

Details

Purpose

The Information Technology Council is charged with serving several purposes: 

  1. Providing general advice and counsel to the LSA Senior Manager for Information Technology regarding IT needs and investment in the College. 
  2. Identify issues facing the College and partner with IT professionals in effectively leveraging technology to address those needs where appropriate. 
  3. Review and make recommendations regarding LSA’s IT service, program, policy, and process portfolio. This will include evaluation of comprehensive information that will articulate the true cost of IT to the College. 
  4. Ensuring that IT is accountable to the business, research, and teaching needs of the College. 

Memberships and Meetings

Individuals who currently have Key Administrator responsibilities in LSA are eligible to participate on the Information Technology Council. The Chair of the Key Administrator Steering Committee and the Senior IT Manager will jointly review and select applicants for the Information Technology Council membership. Given the time and effort involved with the Information Technology Council, applicants must have the approval of their direct supervisor. 

The Information Technology Council generally consists of no more than 10 members: 

  1. The LSA Senior Manager for Information Technology (Ex-officio) - (1) 
  2. Information Technology Representatives (Ex-officio) - (up to 2) 
  3. A diverse group of LSA Key Administrators - (approximately 6) 

Regular members initially serve for two years with the opportunity at the end of that term to apply for a second two year term. A member appointed to fill a partial term vacancy has the opportunity at the end of that partial term to extend their membership for one, full two year term. Partial term members are not eligible to apply for a second, full two year term at the end their first full, two year term. A council member who serves the maximum amount of terms allowable based on their initial appointment is also ineligible to be a member of the Information Technology Council for one year. Ex-officio members are part of the council as long as those members retain the role associated with ex-officio membership.The Information Technology Council will meet approximately every other month for 1.5 hours (i.e. six times per year). The council may meet more or less frequently as the nature of the IT issues facing the College necessitates doing so. Subcommittees may be formed by the Information Technology Council as needed to address emerging issues. If possible, a member of the Key Administrator Steering Committee will serve as a liaison to the Information Technology Council in order to facilitate information sharing and collaboration between the groups. This does not preclude other Steering Committee members from serving on the Information Technology Council; however they would not serve as the Steering Committee liaison. If a member of the Key Administrator Steering Committee is unavailable, one of the departmental representatives will report back to the Key Administrator Steering Committee. 

General Responsibilities

Members should respect without exception the perspective that fellow members bring to the council. The Information Technology Council is an active group and members must be prepared to contribute to issue identification, idea generation, and process improvement. Addressing IT issues facing the College also requires that members consider the range of stakeholders impacted by IT-related decisions. Lastly, council members should be willing to lead a subcommittee or task team, if needed.

Membership

Name Affiliation
Christopher C. Gale
galec@umich.edu
Key Administrator
Communication Studies
David S. Sweetman
dsweetma@umich.edu
Director of LSA Information Technology
LSAIT
Dawn L. Viau
viau@umich.edu
Key Administrator
Chemistry
Diane C Wyatt
dwyatt@umich.edu
Key Administrator
History
Diane M. Overholt
doverhol@umich.edu
Financial Specialist Senior
LSAIT
Erin Dietrich
ekassa@umich.edu
Manager - Advocacy and Research Support
LSAIT
Jeffrey Wayne Craft
jwcraft@umich.edu
Key Administrator
History of Art
Mark Bacon
mdbacon@umich.edu
Senior Manager - Management Information Systems
LSAIT
Marissa Stornes Green
mstornes@umich.edu
Manager - Infrastructure Services
LSAIT
Patrick Flannery
pjflan@umich.edu
Key Administrator
Molecular, Cellular and Developmental Biology (MCDB)
Philip Ray
philray@umich.edu
Senior Account Manager
ITS
Sonia Schmerl
sschmerl@umich.edu
Department Manager
Classical Studies
Wayne High
highwayn@umich.edu
Key Administrator
Department of Afroamerican and African Studies (DAAS)