LSAIT Tech Tips: Organizing Your Google Drive


By Dan St. Pierre
Sep 26, 2013 Bookmark and Share

Welcome to this month’s LSA IT tech tips.  This month we explore some features of Google Drive...

 

Organizing Your Google Drive

One of the challenges that many users are faced with is organizing Google documents. As more and more documents are shared with you, the Google Drive “Shared with me” directory can quickly become difficult to navigate. Within Google Drive, there are Folders you can create to help group documents in logical directories and sub-directories.  After documents are shared with you, you can move shared documents to folders you have created within your Google Drive without breaking any of the share permissions set on the documents or even shared folders. As you open any shared document, next to the document title you will find a folder icon. If you click on the folder icon it will launch a pop-up window asking where you would like to move the document within your Google Drive. In the Move to window, you can move the document into an existing folder or create a new folder to help organize all of your documents making them easier to find at a later date.

Another option for moving multiple documents within your Google Drive is by selecting several documents within the “Shared with me” directory and selecting the folder icon to launch the “Move to” pop-up window to move the documents selected to a desired folder in your Google Drive. Additional information regarding organizing your Google Drive related to share permissions can be found at: http://support.google.com/a/bin/answer.py?hl=en&answer=2789107

 

Google Drive Client

Google Drive also has a client that can be downloaded on the Windows and Mac OS which will sync your Google Drive with your user profile on your computer. Within the Google Drive directory in your user profile, you can further organize and move documents on your computer instead of using a web client. All modifications to your Google Drive are synced between devices.  Additional information on installing the Google Drive client can be found at: https://support.google.com/drive/answer/2375078?hl=en

 

Looking for a way to quickly add documents to your Google Drive from your computer?

You can add a link in the “Send to” pop-up menu on the Windows OS to copy files from your computer to your Google Drive. More information on how to configure your computer for this setup can be found at the following link: http://howto.cnet.com/8301-11310_39-57419601-285/how-to-copy-files-to-google-drive-faster-in-windows-7/

 

Can’t send an email with an attachment because the attachment is too large?

Google Drive can help! When composing a new message under the file attachment icon  there is a Google Drive icon . If you click on the Google Drive icon a pop-up window will appear allowing you to either drag and drop or browse to any file(s) you need to attach to the email up to 10 GB in size allowing you to share larger files using your Google Drive.

 

Ever want to restore a document accidentally deleted in Google Drive?

On occasion accidents happen and its possible you might have clicked in the wrong location and accidentally deleted a document in your Google Drive. In Google Drive, there is a Trash directory similar to how the Recycle bin works on your computer. In Google Drive, expand the More label on the left navigation pane and select Trash. In the Trash directory, hopefully you can locate your missing document and can choose to restore or permanently delete the document from your Google Drive. Any files moved into the Trash directory will remain until you decide to permanently delete or restore any files found in the Trash directory. For more information on the Trash directory visit the following link: https://support.google.com/drive/answer/2375102?hl=en