Preparing for a Successful

Video Conference

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MOST IMPORTANTLY, give both yourself and LSA technical staff enough time to prepare for the event! Three weeks is a good rule of thumb for even the simplest event.

Coordinating the technical, logistical and administrative details of a video conference is often a very complicated process.

Patience, planning and rehearsing are essential principles for success!

Where to go for assistance...

LSA Video Converencing Support staff are available 8:00 am to 5:00 pm, M-F at G330 Mason Hall, 763-4048 or lsa-videoconf-info@umich.edu.

Three weeks out...

This early phase is all about gathering information.

Give the "who/what/where" information from this checklist to a LSA Video Conferencing Support staff member.

The checklist information is critical -- without it, the support staff won't be able to assist you effectively!

Technical staff at the other institution will have similar information needs, so... give this info to your faculty peer.

You should consider the following issues:

• Will the other location charge you for the conference?
• Do you want to record the conference?

Two weeks out...

• Keep it simple!
• Test early and often!

On the day of the event...

• Have a backup plan!
• Etiquette
• Have cell phone with you!
• What to wear?
• Speaking and motion

Interested in learning more?

Explore these excellent websites...

SBC Video Conferencing for Learning - http://www.kn.pacbell.com/wired/vidconf/vidconf.html

ViDe Video Conferencing Cookbook - http://www.videnet.gatech.edu/cookbook/