Department Manager, Residential College
Posting Dates: 10/20/2014 - 11/03/2014
The Department Manager serves as the Key Administrator for the Residential College, a four-year
interdisciplinary liberal arts program within the College of Literature, Science and Arts (LSA) at the University of Michigan-Ann Arbor. With a faculty of some 50 individuals, many jointly appointed, and a student body over 1000 undergraduates, the Residential College supports a broad academic curriculum in the Humanities and Social Sciences, as well as programs in foreign language instruction and the creative arts (more information about the Residential College is at: www.lsa.umich.edu/rc).
The Key Administrator is responsible for managing the overall operations of the Residential College, recommending and implementing new initiatives, and providing efficient administrative and fiscal support for on-going programs as well as for the effective utilization of resources. This includes providing optimal efficiency in the management of: budgets, personnel, sponsored programs, academic services, facilities, equipment, information technology, communications, and general administration as outlined below.
Salary Range: Anticipated from $60K - $76K; higher salary possible for exceptionally qualified candidate.
Prepare the unit's annual budget and monitor the status of budget allocations; use quarterly reports to manage all department accounts, prepare financial reports, establishing controls to maintain budget limitations and to ensure compliance with project/grant regulations, monitor endowment accounts, prepare grant application budgets and provide assistance with the application processing, provide monthly account reporting on faculty research accounts, audit and approve business transactions; coordinate and assist in planning major purchases; provide the Director with periodic overviews of the financial condition of accounts and advise on optimal uses of financial resources for planning and management discussions.
Human Resource Responsibilities:
Direct supervision of up to ten non-academic and program staff (hire, train, evaluate and develop
compensation rates); coordinate the work of that staff group, providing leadership in a collaborative, team-oriented environment with support for professional development; develop job descriptions for non-academic positions; review positions for appropriate classification and compensation level; provide oversight for procedures related to faculty recruitment, promotion and appointment procedures.
Administrative Support Activities:
Participate in development projects and long-range planning activities for the Residential College; participate with Director and Executive Committee in developing policies, procedures, curriculum changes and research activities; interpret University and College policies and procedures for Residential College faculty and students; oversee all aspects of, and provide programmatic leadership in student services areas; oversee development activities including alumni relations, departmental newsletter, and fundraising efforts; manage, plan and coordinate facilities use in East Quad (including art studios, theater, exhibition gallery, and associated performance technology), handle the space inventory (fifteen classrooms, four studios, music and theater performance spaces, and faculty offices), provide equipment management (including computing services); participate actively in the Key Administrators group; serve as a liaison for administrative matters to the College of LS&A, Payroll, Financial Operations, Purchasing, OVPR and DRDA, as well as University Housing and the East Quad leadership team.
Bachelor's degree or equivalent is necessary. At least three to five years necessary with five to seven years desirable of progressively responsible administrative work in an academic environment; strong financial management skills in budgeting and expense reporting; experience developing a highly interactive and collaborative team environment; excellent verbal and written communication skills; excellent interpersonal and leadership skills; strong organizational skills; computer competency in software applications for word-processing, spreadsheets, database and data retrieval programs.
The following information reflects desirable qualifications for this position: Knowledge of UM and
LSA policies and procedures; competency and experience in using the M-Pathways systems for
general ledger functions, student services and human resources;; knowledge of immigration related requirements for employment; proficiency in MSWord, Excel and Access; familiarity with accessing data warehouses via Business Objects or similar query tools; familiarity with database design and maintenance. A personal interest in the creative arts and in the undergraduate experience is also desirable, as is the flexibility necessary to work effectively with faculty from a broad range of disciplines.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.