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Each semester, our instructors receive multiple requests for letters of recommendation.
Whether you are applying for a scholarship, a job, or a study-abroad program, we encourage
you to review these tips to ensure that you receive the best letter possible.
Allow at least two weeks for the person to write the letter.
Some people will write quickly, while others may need up to a month.
Remember that you may need a detailed evaluation for your application,
and you may not be the only person who is asking for one! You will
get the best letter possible when you give the person enough time
to think carefully about what they wish to say.
If permissible, follow up once with a reminder.
When requesting the recommendation, ask the person if it is acceptable to follow up with him or her if you have not received what you need. If he or she would like a reminder, ask when and in what form (e-mail, telephone call or personal visit) they would like. Don't call or e-mail daily – one reminder should be sufficient.
Briefly explain why you chose the person you are asking.
If the person has a unique perspective on your strengths (they know
your writing skills, your work ethics or your personality), tell
them to comment specifically on those areas. Also keep in mind that
most people will find it difficult to write a recommendation for
you if it has been several semesters since you worked with them.
Give the person all of the information needed to complete the recommendation,
including:
- Statement of purpose: Explain why you are applying and what strengths
you bring.
- Current resumé.
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If you took a class from this person:
Ask if he or she would like copies of any graded papers or assignments
from the course. Note the class and the term you completed it.
- Information about the program, including the deadline and to whom the recommendation should be addressed. Be specific – what do the reviewers want to learn from this recommendation?
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Relevant forms that he or she should complete, with your information
completed.
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Clear directions on what the person should do with the finished
product.
- If they should mail it, provide the correct address, envelopes and
stamps. Don't put the stamps on the envelope, as the recommender
may choose to use an official department envelope.
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If they should fax it, provide a valid fax number and a phone number
to call if there are problems with the transmission.
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If they should return it to you, provide the best way to contact
you.
Follow up after the recommendation is complete.
While not necessary, it is always nice to send a thank-you note for the
person's time and effort, and let them know if you were accepted or not.
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