A notation of P, F, CR, NC, S, U, or Q does not affect a student's term or cumulative grade point average. A notation of I, X, Y, or NR, if not replaced by a passing grade, eventually lapses to E and, for graded elections, is computed into the term and cumulative grade point averages.
If an LS&A student elects a course in another Ann Arbor unit which is graded on a pattern not indicated here (for example, graduate courses in the Business School), the grade will be translated by the Registrar to fit with LS&A's letter grading scale.
If a student receives permission to withdraw officially from a course after the first three weeks of a full term (first two weeks of a half term), the course is recorded on the transcript with a W notation; neither credits toward a degree program nor honor points are earned. The W notation is a chronological record indicating the course was dropped after the third week of the term. It is posted on the transcript regardless of a student's reasons for requesting the official withdrawal. If a student unofficially withdraws from a course (i.e., stops attending the course but does not obtain permission for an official withdrawal), the instructor reports DR to indicate "unofficial drop." The Registrar's Office converts a DR to the notation ED (Unofficial Withdrawal). An ED is computed into the term and cumulative grade point averages as an E if the course were elected for a regular letter grade; neither credit toward a degree program nor honor points are earned.
A grade posted on the transcript preceded by a Q notation indicates a discrepancy between the number of credit hours elected by the student for a course and the number of credit hours graded by the instructor for that same course. Contact the Assistant to the Academic Standards Board (1255 Angell Hall) for information and procedures in resolving this problem.
A few courses (e.g., senior Honors thesis courses or some Biological Sciences research courses) are approved as "two-term" sequences. In these specially approved cases only, an instructor can report a Y grade at the end of the first-term course to indicate work in progress. When a final grade is reported at the end of the second term, that final grade is posted for both terms' elections. In cases where a Y grade is reported for a course which is not approved to extend for two successive terms, an I (Incomplete) is posted on the transcript and the course is subject to the regular deadline for incompletes. Students needing more time to complete this work must petition the Academic Standards Board for an official extension of the deadline (see below).
An "Incomplete" (denoted on the transcript by the symbol I) may be reported by an instructor only if the amount of unfinished work is small, the work is unfinished for reasons acceptable to the instructor, the student's standing in the course is at least C-, and the student has taken the final examination. A student who is unavoidably absent from a final examination may be granted, upon presentation of an excuse satisfactory to the instructor, the privilege of making up the final examination; in such cases an X is reported by the instructor. Grades of I and X are not included in the computation of the term or cumulative grade point averages during the period when a student has the privilege of making up the work. Incomplete grades may be made up while a student is not in residence, even if a student has been dismissed from the College for reasons of unsatisfactory academic performance. An incomplete grade must be made up by the fourth week of a student's next fall or winter term in residence or by an extended deadline approved by the Office of Academic Standards.
An instructor has ten days following the "four-week deadline" in which to report a final grade or ten days following an approved extended deadline. The final grade is posted on the transcript, and credits and honor points are posted accordingly; the I or X is not removed when the course is completed but remains on the transcript. An I or X grade not finished by the incomplete deadline or an approved extended deadline lapses to E. In such cases, no degree credit is earned and the course is then computed as an E in the term and cumulative grade point averages. Unfinished courses elected on a non-graded pattern ("Pass/Fail," "Credit/No Credit," etc.) lapse to "Fail" or "No Credit" but do not affect the term or cumulative grade point averages.
An NR is recorded by the Registrar's Office when an instructor does not report a course grade for an individual student in a class or when an instructor submits an inappropriate grade. Students who receive an NR should contact the course instructor or an Assistant to the Academic Standards Board. If unresolved after the first four weeks of the next fall or winter term in residence, an NR in a graded election lapses to an ED. In such cases no degree credit is earned, and the course is computed as an E in the term and cumulative grade point averages.
Students may count a maximum 30 non-graded credits toward the 120 credits required for a degree. Non-graded credits are earned in courses for which no letter grade (A+ through E) is recorded on the transcript or for which no evaluative narrative is provided with the transcript. Only those non-graded credits actually earned are counted as part of the total number of non-graded hours applicable toward a degree.
Students are expected to elect courses for credit. Occasionally, however, a student may wish to attend a course but not elect it for credit. This arrangement can take the form of an official audit (sometimes called Visitor status).
An official audit obligates a student to attend classes regularly and complete course requirements (e.g., papers, laboratory assignments, tests, and the final examination). Regular tuition fees apply, and the course appears on the transcript with the notation VI (VIsitor); no grade is posted and no degree credit is earned. To arrange an official audit, a student must submit to the Academic Standards Board a written statement, signed by the student and instructor, indicating the reasons for the official audit and outlining the student's obligation to course requirements. A request to officially audit a course should be approved before the election is made and at least by the end of the third week of a full term. Students who do not fulfill course requirements earn the grade ED to indicate that the course was unofficially dropped. In these special cases, the term and cumulative grade point averages remain unaffected. A course elected as an official audit without permission will be posted on the transcript as an unapproved election. Tuition is assessed by the Office of the Registrar for both approved and unapproved audits.
H, E and I symbols are used to designate Honors, experiential and independent study courses and appear immediately after the course number.
If a course is taken in residence and a grade of A+ through C-, P, CR, or S is earned, then repetition of this course results in no additional credit or honor points. The course and grade appear on the transcript with the notation "Not for Credit." This notation also results if a course is elected which is a prerequisite for in-residence credits already received. A student repeating a course in which D+ through D- was previously earned will receive honor points but no additional credit toward a degree. The course appears on the transcript with the notation "Repetition." Repetition of a course in which an E, F, or U grade was originally earned produces both credits toward a degree, and honor points for courses elected on the graded pattern; there is no special transcript notation. In all such cases, the first election and grade earned remain on the transcript. The grades earned by repetition of courses are not averaged and posted as a single entry; they are posted as separate elections.
Term and Cumulative Grade Point Averages
The Term Grade Point Average is determined by dividing the total number of Michigan Semester Hours (MSH) elected during a term into the total number of Michigan Honor Points (MHP) earned during the same term. The Cumulative Grade Point Average is determined by dividing the total number of Michigan Semester Hours (MSH) into the total number of Michigan Honor Points (MHP) earned. Notations of Q, Y, I, X, and NR are not initially calculated into the term or cumulative grade point averages. Notations of I, X, and NR, if unresolved by the end of the fourth week of the next fall or winter term in residence or by an approved extension deadline in the case of an I or X, lapse to E and are computed into both the term and cumulative grade point averages, if the course was a graded election.
Minimum Term and Cumulative Grade Point Averages Required
To be in good academic standing, a student must earn at least a 2.0 term grade point average and a 2.0 cumulative grade point average. If a student fails to accomplish this, the "honor point deficit" can be determined by multiplying the Michigan Semester Hours (MSH) elected by 2.0 and subtracting the total number of Michigan Honor Points (MHP) earned. Only honor points earned in courses elected at the University of Michigan (Ann Arbor, Dearborn, or Flint campus) may affect the grade point average.
This page maintained by LS&A Academic Information and Publications, 1228 Angell Hall
Copyright © 2000 The Regents of the University of Michigan,