Chapter IV: Academic Policies and Procedures
The policies and procedures described in this chapter
govern the conduct of academic matters affecting students enrolled
in the College. Exceptions to these policies may be granted only
upon written petition to the Academic Standards Board. Honors
students petition the Honors Academic Board; Residential College
students petition the RC Counseling Office.
General College Policies and Procedures
The College expects students to finalize their
academic schedules in the first three weeks of a term (first
two weeks of a half-term). Later changes may be made according
to the policies described below.
Courses dropped in the first three weeks of a term
(first two weeks of a half-term) do not appear on the academic
record. Thereafter, all courses officially dropped appear on
the transcript with a "W" notation indicating withdraw.
The "W" means that the student dropped a course after
the third week of a Fall or Winter Term (second week of a half-term)
and that the College accepted the reason(s) for the drop and
gave its approval.
Failure to complete a course or to secure approval
for a late drop of the course results in the transcript notation
Unofficial Drop (ED) which is averaged into the term and
cumulative grade point averages as a failing grade (E). Courses
elected on a non-graded pattern do not affect the term or cumulative
grade point averages.
Weeks one through three of a term (weeks one
through two of a half-term):
Students may make drop/add changes without advisor
approval when these changes result in an academic schedule of
18 credits or less during a term (9 credits in a half-term).
Programs of more than 18 credits during a term (more than 9 credits
during a half-term) require advisor approval as do all course
changes made by Honors students. Adds of classes that are closed
or require permission of instructor must be accompanied by an
electronic permission from the department. Students are
responsible for any work assigned in the course from its beginning,
regardless of the date of election. Therefore, it is important
to talk with the course instructor about work assigned to date
before adding a course in the second or third week.
Since the fee assessment is not set until the end
of this three-week period (two weeks in a half-term), a student
dropping below 12 credits (six in a half-term) will be assessed
a lower tuition charge.
Weeks four through nine of a term (three through
four and a half of a half-term):
Students requesting changes must (1) obtain a Request
for Late Drop or Late Add form and Election Change
Worksheet from 1255 Angell Hall; (2) complete both forms,
stating the reason(s) for the drop; (3) obtain the instructor's
recommendation and signature; (4) return the completed forms
to 1255 Angell Hall. All requests to add courses must be accompanied
by an electronic permission entered by the department.
Honors students follow the procedures established by the Honors
Office; Residential College students follow RC procedures.
An academic advisor can approve a drop or add request
in this period. Students are encouraged to meet with an advisor
to discuss the request and its impact on the student's program.
Fees are not reduced even if a student drops below
12 credits (six in a half-term).
Week ten through the last day of classes of
a term (after the end of week four and a half through the last
day of classes for a half-term):
Only the most serious circumstances warrant dropping
a course after the ninth week of the term. Fear of failing the
course or no longer needing the course in a degree program are
not considered valid reasons for granting approval to drop a
course in this period. Students wishing to make changes must
(1) obtain an Election Change Worksheet, (2) complete
a Request for Late Drop or Late Add form signed
by the instructor, and (3) make an appointment with an academic
advisor. The instructor's and advisor's signatures indicate that
the request for a change in academic schedule has been discussed,
but they do not indicate approval. All requests to add courses
must be accompanied by an electronic permission. Requests
are reviewed by the Academic Standards Board.
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