Chapter IV: Academic Policies and Procedures
The policies and procedures described in this chapter
govern the conduct of academic matters affecting students enrolled
in the College. Exceptions to these policies may be granted only
upon written petition to the Academic Standards Board. Honors
students petition the Honors Academic Board; Residential College
students petition the RC Counseling Office.
At the end of each term and half-term, the Academic
Standards Board reviews the academic records of all LS&A
students showing evidence of academic difficulty. The College
uses three basic types of actions: Action Pending, Probation,
Action Pending is assigned when a student's
academic record for a term is incomplete and the student is in
danger of completing the term with less than a 2.0 grade point
average. The transcript is reviewed again when final grades have
been reported or after incomplete grades have lapsed. This review
normally takes place during the fifth week of a student's next
fall or winter term in residence. If all incomplete work has
not been finished, or if it has been finished with grades that
result in a grade point average below a 2.0, a student will be
placed on Probation.
Special Action Pending is assigned when
a student has an unusual number of incomplete grades. These students
are required to meet with an Academic Standards Board member
within the deadline specified in the notification letter to discuss
their plans to complete the work. A student who fails to make
this appointment could be disenrolled from the term.
Probation is assigned to all students
in the College whose term grade point average falls below
2.0 but whose deficit is not severe enough to justify suspension.
Students are placed on probation whenever the term grade point
average falls below a 2.0 during a term or half-term, regardless
of the number of courses or credits elected or whether the cumulative
grade point average remains above a 2.0. Probation Continued
is assigned when a student on probation has earned a term
grade point average above a 2.0 but the cumulative grade point
average of 2.0 has not yet been achieved. Probation Continued
might also be assigned if a probationary student has a term average
of exactly 2.0 or slightly below 2.0, so long as members of the
Academic Standards Board feel that the student is making minimum
progress toward fulfilling degree and program requirements.
Special Probation is assigned students whose
record leaves some question about whether immediate continuation
in the College is advisable. These students are required to meet
with an Academic Standards Board member within the deadline specified
in the notification letter to plan appropriate course electives.
A student who fails to make this appointment will be disenrolled
from the term.
The conditions for a student on Probation
or Probation Continued are that all courses in the ensuing
term will be completed by the end of the term with a term
grade point average greater than 2.0. Specific conditions of
probation are stated in a letter notifying the student of the
action taken by the College.
All students placed on probation are required to
discuss their academic situation with an academic advisor or
a member of the Academic Standards Board and to take advantage
of College and University resources to assist them in improving
their level of academic performance.
Raised Probation officially confirms that
a student has completed a probationary term with better than
a 2.0 grade point average and that a student's cumulative grade
point average is at least a 2.0
Students may be suspended from the College
- for incurring a significant honor
point deficit in a single term or half-term,
- for failure to make satisfactory progress toward
a degree, or
- for any other reason deemed sufficient
under the academic discipline policies of the LS&A Academic
Since first year students often experience problems
adjusting to college, the Academic Standards Board maintains
more liberal policies for them than for other students. As a
general rule, unless there is a significant honor point deficit
the first term, freshmen are placed on probation and are permitted
a second term of enrollment to improve their level of academic
performance. Similarly, transfer students are given special consideration
unless the first term's work in residence shows marked inability
to meet the academic standards of the College. However,
there is no automatic, one-term probation period before a student
may be dismissed from the College.
Students appealing a suspension must have an interview
with a member of the Academic Standards Board and submit
a written petition. The purpose of the conversation is to discuss
the reasons for the action taken by the College and for a student's
poor academic performance. All factors bearing upon a student's
academic record are examined during this interview, and the opportunity
exists for a student to disclose any circumstances that affected
the level of academic performance. A student may then submit
a written petition for reinstatement.
The petition should reflect a student's insight
into the causes and resolution of past academic difficulties.
It should be submitted at least four weeks prior to the term
for which a student is requesting readmission. In reaching a
decision, members of the Academic Standards Board consider the
student's academic promise and any special circumstances that
may have contributed to past unsatisfactory academic performance.
Students petitioning for immediate reinstatement
may do so within a specified deadline without an interview. This
deadline and petition guidelines will be included in the letter
Students who have been suspended are permitted
one appeal for reinstatement to the College for any given
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