Chapter II: Academic
LS&A students are encouraged to be actively involved in shaping their own
undergraduate experience. To help them accomplish this, the College provides
academic advising support to students for reaching their academic goals
and objectives. Students are expected to meet with academic advisors to
discuss course selections and the wider issues of educational planning.
The Academic Advising Center
1255 Angell Hall
The Academic Advising Center serves undergraduates by:
- Helping them make informed decisions about educational goals and LS&A
- Encouraging them to formulate an academic program appropriate to their
individual interests and activities.
- Assisting them in evaluating their academic progress and performance.
- Providing them accurate information about LS&A policies and procedures.
- Furnishing them an opportunity to explore the purposes of their liberal
Students first meet their academic advisors during the orientation period
prior to the first term. General advisors are either faculty members or
professional advisors. Student-advisor contact during orientation occurs
over two days and includes a group meeting and two personal interviews.
The group meeting is given over to a discussion of LS&A and its mission as
a liberal arts college. The student and advisor become acquainted during
the first interview and explore the student's interests and academic purpose.
They then plan the student's first term elections during the second interview.
The staff advisors follow up these contacts by inviting their orientation
students to come in for an appointment after the fall term has begun. The
expectation is that many students will want to discuss their adjustments
to the academic challenge in the College with their advisors at this time.
A similar outreach occurs during the winter term. Students generally choose
to consult the advisors whom they met during Orientation but may elect to
make an appointment with any advisor who is available. Students are free
to see any advisor they prefer, but they are encouraged to find one advisor
with whom they can relate well and to see that advisor on a regular basis.
It may be that that advisor turns out to be the staff member who is assigned
to the residence hall in which the student lives. The Academic Advising
Center staff maintain regular hours in each of the residence halls. The
College has a long-standing commitment to faculty advisors who work side-by-side
with the professional staff. Both faculty members and professional staff
are employed as general advisors and concentration advisors. General advisors
keep regular appointment hours in the Academic Advising Center (1255 Angell
Freshmen and sophomores most often see general advisors with questions about
course elections, College and distribution requirements, and with the first
queries about how to choose a concentration or degree program.
Students in Bachelor of Arts (AB) or
Bachelor of Science (BS) programs are expected to declare a concentration
by the end of their sophomore year. They then meet with a concentration
advisor and formally declare their concentration. Students must also have
their concentration advisors sign a Concentration Release Form when they
are planning to graduate. Concentration advisors are, most often, faculty
or staff members from LS&A departments who help students shape and focus
their academic goals. They discuss with students how best to progress in
a concentration program and to utilize the skills acquired in the study
of a particular discipline both in graduate or professional schools or on
the job. Some concentration advisors keep appointments with their students
in the Academic Advising Center, but it is more common that students meet
with concentration advisors in their departmental offices.
Students pursuing a Bachelor in General
Studies (BGS) degree may consult with general advisors, but are urged
to make appointments with BGS advisors. The Academic Advising Center employs
BGS advisors who are knowledgeable and experienced staff members familiar
with the College rules, regulations, policies, and curriculum. BGS students
should see a BGS advisor when they declare their degree program and also
when they are submitting graduation materials. Many choose to see their
advisors each term to discuss course elections and program planning.
All students are required to obtain advisor approval for their original
elections and for any changes in elections during their first term enrolled
in LS&A. After that term students are not required to obtain approval of
elections if they are enrolling for a program between 8 and 18 credits.
Academic Standards Board 1219 Angell Hall
The educational policies and practices of the College are stated in
the Faculty Code. The LS&A Academic Standards Board and a number of related
offices are responsible for interpreting the academic policies set forth
in the Faculty Code. Students are responsible for knowing the College and
departmental requirements contained in this Bulletin. Failure to work within
the guidelines for a program of study may delay a student's graduation.
Members of the Academic Standards Board are able to help students individualize
their programs of study and may grant exceptions to College-level academic
policies and degree requirements. A student may discuss with a Member and,
if necessary, petition in writing for a waiver or modification of College
rules. (Honors students petition the Honors Academic Board; Residential
College students petition the RC Board on Academic Standing.) The petition
should state the request and present clear supporting reasons. Exceptions
to College policies may be granted if a student presents evidence of unusual
circumstances or has an alternative proposal to specific requirements consistent
with the spirit of those requirements. Members of the Academic Standards
Board also administer academic discipline.
Each term the Academic Standards Board, after reviewing the academic records
of students who show evidence of academic difficulty, acts in accordance
with the policies described in Chapter
IV. The Academic Standards Board has responsibility for readmitting
students dismissed because of unsatisfactory academic performance.
Office of Student Data and Publications (POINT-10,
The Office of Student Data and Publications is a College service distinguished
by its focus on LS&A academic information. To maintain accurate and current
information, the Office of Student Data and Publications is in regular contact
with the Academic Advising Center, the Academic Standards Board, the Honors
Program, academic departments and programs, faculty members, and many University
offices. The Office of Student Data and Publications services include a
telephone system; postings on the bulletin boards outside 1419 Mason Hall;
an annual series of four Newsletters that focus on information applicable
to a specific term; an annual First-Year Handbook and Fall Term Course Guide;
and the LS&A Course Guide published for each Fall and Winter Term and the
Spring and Summer Half-Terms. The Course Guides are also made available
for reading on the Web at :
Telephone system: POINT-10 (764-6810)
- Specific information about academic policies and procedures
is given in response to questions about College and departmental degree
requirements and rules.
- Course description information is available from written descriptions
provided by faculty for courses they teach in a particular term.
- Specific information about the mechanics of registration and drop/add
procedures is provided as well as information about university-wide
procedures that apply to LS&A students.
- Closed and open course/section information for LS&A courses.
Senior Academic Auditors 1401 Mason Hall
The Senior Auditors review the records of all students who submit Diploma
Applications and Concentration or BGS Release Forms. An audit statement
sent to the student indicates any conditions stipulated by the concentration
advisor on the Concentration Release Form, as well as the student's status
with regard to other degree requirements. Finally, responsibility for certifying
students for graduation rests with
the Senior Auditors.
The Office of the Assistant Dean for Student
Academic Affairs 1402 Mason Hall 764-7297
Overall administration of LS&A Student Academic Affairs is the responsibility
of the Assistant Dean. Policy and procedure matters are handled in this
office and personal assistance is provided to students in special circumstances.
LS&A Students' Counseling Office (SCO) G216 Angell Hall 763-1553
The LS&A Students' Counseling Office, staffed completely by undergraduates,
offers a unique comfortable atmosphere in which to obtain relevant academic
information. Providing peer counseling, SCO presents students with an opportunity
to share and receive experiences in an informal fashion. The office maintains
such resources as course evaluations and examinations. It disseminates information
concerning the newest and most innovative classes. SCO also stocks graduate
catalogs from schools across the country as well as the latest in post-graduation
The Honors Program is responsible for academic advising and academic
actions for students admitted to the Honors Program. Honors students have
frequent contact with an academic advisor and are required to obtain advisor
approval for each term's elections and course changes. The Honors Program
welcomes students participating in the Comprehensive
Studies/Opportunity Program and the Residential
College. Honors students enrolled in either of these programs should
also maintain contact with advisors in the Honors office. Honors students
should consult Honors Program staff about all matters involving academic
requirements, policies, and procedures.
Residential College Counseling Office 134
Tyler (East Quadrangle) 763-0032
The Residential College Counseling Office is responsible for academic
advising and academic actions involving Residential College students. The
Residential College program is described briefly in Chapter
VI; further information may be found in the Residential College Bulletin.
Several kinds of academic files are maintained by the Academic Advising
Center and the Academic Standards Board. The Honors Council maintains the
files of Honors students. All LS&A students have a standard academic advising
file containing admissions material, test scores, unofficial copies of academic
records, memoranda, correspondence, and cards upon which academic advisors
or Members of the Academic Standards Board make notes of their conversations
with a student. Information of a sensitive nature may be removed from the
academic advising file at the discretion of a member of the Academic Standards
Board or at the request of the student and placed in a special file. These
special files are also created for those students charged with some form
of academic misconduct, and for recording grade grievances filed by students.
In addition, files exist for LS&A Scholarship applicants.
Students have the right to examine all materials in their own academic files
except for confidential admissions material collected prior to January,
1975, and except for parents' confidential financial statements submitted
by LS&A Scholarship applicants. Students who wish to review their advising
files may do so by scheduling an appointment with an academic advisor. Access
to Academic Standards files may be obtained by an appointment with Assistant
Dean Nurse; access to LS&A Scholarship files may be obtained through the
chairman of the LS&A Scholarship Committee.
Students may request duplicate copies of any information in their academic
files at cost except for copies of academic records, parents' confidential
financial statements, and confidential admissions materials collected prior
to January, 1975. They may also add clarifying notes and other materials
to their advising files at any time. Requests for deletion of material from
an advising file should be directed to Dr. Judge (Academic Standards), Dr.
Rice (Academic Advising Center), or Professor Scodel (Honors). Additions
to or deletions from judiciary or Academic Standards files should be discussed
with Assistant Dean Nurse. Changes in LS&A Scholarship files should be discussed
with the chair of the LS&A Scholarship Committee.
Access to student advising files is restricted. Only official academic
advisors, members of the Academic Standards Board and clerical staff who
assist in carrying out official advising or Academic Standards Board functions
have direct access to these files. Only the Assistant Dean for Student Academic
Affairs and individuals directly involved in a judiciary or grade grievance
case have direct access to special academic files. Only members of the LS&A
Scholarship Committee and their clerical staff have access to LS&A Scholarship
files. Parents, faculty, and graduate school admission committees do
not have access to specific academic files without authorization from