Several kinds of academic files are maintained
by the Academic Advising Center and the Academic Standards Board.
The Honors Council maintains the files of Honors students. All
LS&A students have an academic advising file containing admissions
material, test scores, unofficial copies of academic records,
memoranda, correspondence, and cards upon which academic advisors
or members of the Academic Standards Board make notes of their
conversations with a student. Information of a sensitive nature
may be removed from the academic advising file at the discretion
of a member of the Academic Standards Board or at the request
of the student and placed in an Academic Standards file. These
files are also created for those students charged with some form
of academic misconduct, and for recording grade grievances filed
Students have the right to examine all materials
in their own academic files except for confidential admissions
material collected prior to January, 1975. Students who wish
to review their advising files may do so by scheduling an appointment
with an academic advisor. Access to Academic Standards files
may be obtained by an appointment with Assistant Dean Nurse.
Students may request duplicate copies of any information
in their academic files at cost except for copies of academic
records and confidential admissions materials collected prior
to January, 1975. They may also add clarifying notes and other
materials to their advising files at any time. Requests for deletion
of material from an advising file should be directed to Ms. Olson
(Academic Standards), Dr. Reinarz (Academic Advising Center),
or Professor Van der Voo (Honors). Additions to or deletions
from judiciary or Academic Standards files should be discussed
with Assistant Dean Nurse.
Access to student advising files is restricted.
Only official academic advisors, members of the Academic
Standards Board, and clerical staff who assist in carrying out
official advising or Academic Standards Board functions have
direct access to these files. Only the Assistant Dean for Student
Academic Affairs and individuals directly involved in a judiciary
or grade grievance case have direct access to special academic
files. Parents, faculty, and graduate school admission committees
do not have access to specific academic files without
authorization from the student.
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| Student Academic Affairs | LS&A Bulletin
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