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Department of Asian Languages and Cultures

(January 11, 1975)
(Reaffirmed: December 1987)
(Revised and affirmed by the Graduate Faculty in Oct. 1992)

  1. A student who questions a grade is encouraged to take the grievance at once to the instructor, and to settle the problem on that level if possible.
  2. Failing such compromise, the Department offers no recourse except in the case of course grades. The student may undertake an appeal against a course grade within the Department. If he/she determines to do so, he/she shall at once submit his/her complaint in written form to the Department Chair.
  3. The student shall receive written confirmation, by mail, that his/her complaint has been received by the Department.
  4. The Department Chair shall, with the advice of the departmental graduate faculty, appoint two faculty members and one departmental undergraduate concentrator or graduate student (depending on the status of the complainant) on an ad hoc basis to hear the complaint. This panel shall forthwith solicit a written reply from the faculty member involved, and also shall collect any available written evidence. In preparing any further version of his/her complaint, the student shall have access to all written material assembled by the panel.
  5. The student or the faculty member may, if either wishes, appear in person before this panel; the student may compel the faculty member to appear with him/her. Likewise, the faculty member may compel the student to appear with him/her. Any hearing shall be scheduled at the convenience of both parties. All parties shall receive confirmation by mail of all arrangements for hearings.
  6. The proceeding of the panel shall be in strict confidence. This entire appeal procedure shall be completed as quickly as possible, consistent with fairness; and to that end the panel shall have great freedom to deal with the matter put before it as it sees best.
  7. Following its deliberations, the panel shall by majority vote accept or reject the student's complaint. If the complaint is accepted, the panel has available to it the following options:
    It may persuade the instructor to change the grade or come to some other accommodation acceptable to both parties, or, failing, recommend to the LS&A Office of Student Academic Affairs that it allow the student to drop the course, expunge the course from transcript, or receive partial credit. In cases of extreme inequity, it may place a record of its findings in the instructor's file.
  8. In all cases, the panel shall forward a summary of its conclusions and recommendations to the Department Chair, who shall at once forward copies to LS&A Office of Student Academic Affairs, the student, and the instructor.
  9. No further appeal within the Department is possible; the student's further recourse, if any, lies only elsewhere in the College of LS&A (Assistant Dean for Student Academic Affairs).
  10. A separate departmental file shall be kept of all records in conjunction with grade reviews.

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College of Literature, Science, and the Arts
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