Services

Financial Services

  • Process Purchase orders/requisitions
  • Process Non-PO vouchers/ reimbursements
  • Serve as delegate and review Concur transactions
  • Review and reconcile P-Card reports
  • Prepare wire transfers requests
  • Prepare journal entries
  • Reconcile Statements of Account, including payroll, with report package
  • Ad-hoc reports and budget tracking assistance as requested
  • M-Reports (training and help interpreting)
  • Process check deposits as requested
  • OFA paperwork for student payments if required
  • Lump sum advance reconciliation

Contract & Grant Services

  • Meet with Principal Investigator if requested to discuss proposal and submission process
  • Assist with budget development
  • Assist with agency guideline interpretation
  • PAF preparation and proposal submission
  • Act as liaison between Department, LSA Dean’s Office, and ORSP
  • Monitor financial status of projects, including review for A-21 compliance
  • Reconcile expenditures and assist with budget projections and revisions (including 7471 paperwork)
  • Complete appropriate forms and reports (FDP, hardship, subcontracts, etc.)
  • Closeout paperwork (FSR)

Human Resources Services

  • Complete lecturer and graduate student reappointment spreadsheets
  • Process new hire paperwork for instructional appointments, including I-9s (within 3 days of start date or renewals)
  • Process appointment changes/submittal forms (faculty, staff and temporaries)
  • Enter student and non-student temporary appointments
  • Process additional pay transactions
  • Process People Pay/honoraria
  • Process UM job postings
  • Prepare offer letters to Lecturers and GSIs (MTN units only)
  • Assist with LEO contract issues such as seniority tracking and review schedules (MTN units only)
  • Immigration paperwork processing for J-1 and H-1B visas

Event Services

  • Maintain department websites (CMS) keeping content up to date and relevant to unit requirements
  • Support unit implementation of U-M and LSA DMC visual identification standards (logos and downloads)
  • Assist units with layout, design, and editing of print and digital media
  • Create templates for event posters, unit e-newsletters, and academic brochures
  • Coordinate production of electronic and print materials with outside vendors
  • Prepare and distribute unit updates deploying online email marketing tools (MailChimp or ConstantContact)
  • Partner with faculty, staff, and students to plan for catering, hosting, venues, and other logistical details
  • Develop budget projections for events and track related expenditure activity to unit targets
  • Correspond with guest lecturers & contributors regarding itineraries, travel, and hotel arrangements
  • Manage publicity for unit-level events through coordination with campus and local media outlets
  • Support unit social media goals by posting to Facebook and Twitter in compliance with LSA DMC guidelines
  • Partner with LSA DMC on unit events and/or activities involving potential and existing donors or prospective students
Service Level Agreement (SLA) (PDF)

This Service Level Agreement (SLA) is utilized to capture the agreement between LSA Shared Services and the units we serve.