Sociology Computing Policies

New operational policies have been established to provide a clearer understanding of the technological environment in the Department of Sociology, including:

• Posting Events
• Electronic Documents
• Computer Upgrades
• Securing devices connected to the Sociology LAN
• Loaner Equipment
• LSA Licensed Software Use

POSTING EVENTS ON THE WEB SITE

The Department of Sociology invites faculty, staff and students to announce relevant events on our Web site. To be eligible for posting, the event must be officially sponsored or co-sponsored by the department. If you would like to announce an upcoming event, please submit to the Sociology Webmaster the following information.
The minimum information that is required in order to submit a request is as follows:

A) Event type (Lecture, Colloquium)
B) Presenter's name
C) A brief description not more than 50 characters
D) A full description of not more than 500 characters
E) Location (address) of event
F) Date and start time of the event
G) Contact name of person sponsoring event
H) Email and phone number of sponsoring person

All approved announcements will be posted on the Department's homepage starting one month prior to the event.

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REQUIREMENTS FOR SENDING AN ELECTRONIC DOCUMENT TO THE DEPARTMENT

It has become increasingly time consuming and costly for our staff to process electronic submissions from faculty or students using software programs that we do not support or are outdated. Therefore we have developed the following policy regarding the format of electronic submissions. We recommend the submitter confirm that their documents meet these specifications to prevent delays due to requests to resend a version meeting the criteria.

Word processor documents:

Documents that are produced using a word processing program are to be formatted as readable using an US/English version of Microsoft Word no earlier than Version 8.x (commonly found in Office97 Suite of applications). The extension of .doc is the default for this type of document. Many of the modern word processors available will allow the user to ‘Save As’ the Microsoft .doc file format. You may also save the documents as Microsoft .rtf file which produces a Rich Text Format file. One caveat for using the .rtf format is that if you have any advanced formatting included in your document there is a good chance that this will be lost.

Spreadsheet based documents:

Documents that are produced using a spreadsheet program are to be formatted as readable using an US/English version of Microsoft Excel no earlier than Version 8.x (Commonly found in Office97 Suite of applications). The extension of .xls is the default for this type of document. Many of the modern spreadsheet applications available will allow the user to ‘Save As’ the Microsoft .xls file format.

Images:

The basic image format that is usable by the department is the Jpeg format. It uses a file extension of .jpg and is readable using Internet Explorer 4.x and above or Netscape 4.x and above.

PDF documents:

This is the recommended format for files that are to be read and not edited. If you have access to the Adobe Acrobat application you are able to ‘Distill’ or create a .pdf file using any applications output.

Other documents:

If you have a document that falls outside of those described, it is recommended that you contact the Sociology Department directly for instructions on how to proceed. There is a list of contacts at the end of the next section.

Key Applications Supported By The Sociology Department

Contacts

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REQUIREMENTS FOR USING DEPARTMENTAL LOANER EQUIPMENT

The Department of Sociology invites its faculty, staff and graduate students to use our loaner equipment for academic based functions. To be eligible for using this equipment the event must be officially sponsored or co-sponsored by the Department and if you are a student you are required to have a faculty member sign for the equipment. Students can request equipment to use for in-class presentations. Students cannot borrow equipment for the purpose of doing homework.

To schedule the equipment for use go to the Equipment Request page and fill in the form as instructed at that webpage.

Requests are on a first come first served basis and require at least one business day to process. The requester will be required to sign a form 7479-91 "Request for Removal and use of University Equipment" prior to receiving the item(s) if they are physically leaving the Sociology Department. The user(s) who is listed on the form 7479-91 will be responsible for picking up and dropping off the equipment in the Sociology Computing Office. The user who signed the form 7479-91 will be responsible for the repairs if damage to the equipment occurs while it is in their possession (signed out to them). If you are a student you are required to have a faculty member sign for the equipment.

Most loans are assumed to be 48 hours or less and longer loan requests must be submitted in writing to the Sociology Computing Office e-mail soc-help@umich.edu. Please allow at least 2 business days for a response to such written requests.

If you are going to be late picking up your reserved equipment, please notify the Sociology Computing Office e-mail soc-help@umich.edu or call 734-647-5754. Otherwise the equipment may be used to fill other orders.

You may be asked for photo identification when borrowing equipment.

All items are to be returned on time to the Sociology Computing Office. If you are going to be late returning your reserved equipment, please notify the Sociology Computing Office e-mail soc-help@umich.edu or call 734-647-5754. If equipment is not returned, legal action will be taken.

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LSA Licensed Software Use

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